Woodland Trail Terms & Conditions

DENS Woodland Trail 2025 – Saturday 21^st June 2025

By registering and ticking the box online, I agree to the terms and conditions below and understand:

• My entry fee is non-refundable and non-transferable, and registration closes at 9am on Thursday 19^th June 2025.
• Entries are processed on a first come first served basis and are subject to availability. DENS reserves the right to change the registration closing date, or close registration, at any time.
• There is no minimum age for entry, however all participants aged 15 and under must be accompanied by a registered participating over 18-year-old adult, who will take full responsibility for them throughout the event and must read and agree to the terms and conditions on their behalf.
• There must be one responsible adult (over 18) per three children (15 and under) e.g. a group with four children would require two adults who are responsible for them.
• By registering a team/family, I am agreeing to the terms and conditions on behalf of everybody I register.
• By entering the event online, agreeing to the parental consent at point of entry and paying in advance, parental/guardian permission is assumed.
• Young people aged 16-17 years old are assumed to have autonomy over their decision making and do not require parental permission to enter the event. However, by entering this event I confirm that I have consulted with my parent/carer/guardian and they are aware of my participation and entry into this event.
• I confirm that I (and any participants that I am registering) am/are physically fit and in good health to safely take part in the Woodland Trail and can read the instructions on the self-guided route and follow the signs independently.
• Carers will be allocated a free place and take full responsibility for the person/people they are caring for throughout the event.
• The 5- and 10-mile routes are not suitable for buggies or wheelchairs.
• The terrain of both the 5- and 10-mile routes is a combination of woodland and countryside through fields and pathways, with some challenging areas. Parts of the route include steep inclines, declines and overgrown areas. Weather dependent, the routes may be muddy and slippery, so please take care.
• I acknowledge potential hazards along the route and confirm that I, along with any others I’m registering, take part at my/their own risk.
• Suitable attire for all weathers including suitable footwear must be worn for either running and/or walking in potentially muddy and/or slippery conditions.
• Friendly dogs are permitted to take part in both 5- and 10-mile routes but must be kept on a lead at all times. I understand that I am responsible for the health, actions and cleaning up after my dog.
• I am participating in this event at my own risk and that DENS, the sponsors or supporters of the event, cannot be held liable for any injury, accident, loss, damage or public liability caused or sustained before, during or after the event, as a result of my participation, unless caused by the negligence of DENS.
• DENS cannot be held liable for cancellation or any changes made to the event for safety reasons, or as otherwise planned, through circumstances beyond their control. This includes force majeure, indirect, punitive, special, incidental or consequential losses connected with any aspect of this event.
• The DENS Woodland Trail is a fundraising event, and all money raised through sponsorship and donations must be paid to DENS to help local people facing homelessness, poverty and social exclusion.
• I give my permission for my image to be captured (camera and film) by DENS outside sources. I understand that these images may be used indefinitely to promote the work of DENS and its fundraising activities and that it is my responsibility to inform the Event Organisers at the time that I register should I wish such images of myself, or of the people in my care or I have registered, not to be used.
• DENS will process my personal data for the purpose of my event application, and that they will never sell or swap my details with anyone. I understand that confidential information (including medical details that I disclose) will be retained on the DENS database for safety reasons, and that this information will not be shared with anyone other than the medical provider at the event. Any medical information that is provided is deleted from DENS records post-event. For more information on what DENS does with data, please see the privacy policy at dens.org.uk.
• By signing up to the DENS Woodland Trail, the bill payer may receive SMS/WhatsApp messages in relation to the event. They can opt-out at any time by contacting fundraising@dens.org.uk.
• DENS may keep you informed via email about future editions of this event, or similar upcoming events. If you would prefer not to receive these communications, please email fundraising@dens.org.uk.

Registered Charity No. 1097185