Payroll Giving

• Employees sign up to donate through your company’s Payroll Giving scheme.
• Each payday, the employee’s donation is deducted from their gross salary, meaning they pay less while DENS receives the full amount. For example, a £10 donation only costs a basic-rate taxpayer £8, and for higher-rate taxpayers, it’s even less. This makes Payroll Giving one of the most tax-efficient ways to support your community.
• Donations cost employees up to 45% less thanks to tax relief (see table).
• Your payroll team sends donations to a Payroll Giving Agency (PGA), who then distributes funds to DENS or any other charities chosen by employees.

For employees

• Make a difference: Every payday, employees know they’re helping others.
• Effortless giving: No bank transfers or forms! Just a simple payroll deduction.
• Inclusive: Anyone can join and choose how much they want to give.

For DENS

• Regular income: Helps us plan for the future and deliver essential services.
• Greater impact: Higher-rate taxpayers’ donations go further than Gift Aid.

For employers

• Boost morale: Show your commitment to social impact, attract talent and achieve employee retention by showing you are an organisation who cares.
• Flexible giving: Employees can adjust donations anytime via payroll.
• National recognition: Opportunity to gain recognition through the Payroll Giving Quality Mark and Excellence Awards.

1. Get everyone on board: Engage HR, payroll and senior management.
2. Sign up with a Payroll Giving Agency (PGA): They’ll guide you through setup. (More information below)
3. Promote the scheme: Use internal comms, posters and team meetings. Encourage senior leaders to lead by example. Offer matched giving or small rewards for sign-ups. Make it fun and host a Payroll Giving Day with activities and incentives.
4. Employee sign-up: Staff can join via a Professional Fundraising Organisation or our website.
5. Start donations: Payroll deductions begin each payday.
6. Celebrate success: Share impact stories from DENS!

Payroll Giving Agencies are approved by HMRC and work directly with employers to manage Payroll Giving schemes. They handle everything from employee sign-up to transferring donations to the chosen charities. To run a Payroll Giving scheme, your organisation must be registered with an HMRC-approved PGA.

There are several PGAs listed on HMRC’s website. Below are three of the largest and most trusted agencies that DENS recommends:

• Charitable Giving
• Charities Aid Foundation (CAF)
• Charities Trust

Your payroll team is key to making Payroll Giving work, but the process is simple and requires minimal effort. Most modern payroll systems already have an easy option to enable Payroll Giving, often just a tick-box feature.

Once employees sign up, your payroll department will:

• Deduct the agreed donation from their salary each payday (weekly or monthly).
• Send the total amount collected to your chosen Payroll Giving Agency (PGA).

The PGA will then distribute donations to the selected charities. They’ll also be available to support your payroll team and answer any questions throughout the process.

Every contribution helps DENS provide accommodation, food and support for those in need. For example:

• £10 a month could help provide a shower and a hot meal for two rough sleepers at our Day Centre
• £25 a month could provide a three-day food parcel for an individual facing food poverty
• £50 a month could provide four food hygiene courses for participants at our community café

DENS will provide:

• Promotional materials and guidance.
• Advice on choosing the right Payroll Giving Agency.
• Regular updates on the impact your donations make.

Start today and show your commitment to making a difference! Contact us via the details below: